Business Services Coordinator
Charlotte, NC 
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Posted 4 days ago
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Job Description
Business Services Coordinator
Please see Special Instructions for more details.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits
The finalist may be subject to a criminal background check and/or motor vehicle report.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.
  • The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
  • Do not write 'see resume' on your application when completing the job duties section.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).

Please submit a resume and cover letter with your application if requested.
  • These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
Position Information
General Information

Vacancy Open to All Candidates
Employment Type Permanent - Full-time
If time-limited, note appointment end date
Hours per week 40
Months per year 12
Position Number 000144
NC Salary Grade Equivalency GN09
Classification Title Business Services Coordinator - Advanced
Working Title Business Services Coordinator
Salary Range $44,640 - $55,800
Anticipate Hiring Range $44,640 - $52,000
FLSA Status Non Exempt
Division Business Affairs
Department Safety & Security (Adm)
Work Unit Safety & Security
Work Schedule
8:00 am - 5:00 pm; Monday - Friday
One day remote work after in-person onboarding is completed.
Primary Purpose of Position
The Business Services Coordinator is part of the Safety & Security Business Team. The function and role of this position is to administer and coordinate a variety of financial, administrative, and personnel related processes for the department of Safety & Security which encompasses Environmental Health & Safety, Office of Emergency Management, Threat Assessment and Management, and Police & Public Safety. The person in this role will be responsible for maintaining department records and paperwork, preparing Financial Transaction Requests (FTR), Electronic Check Requests (ECR), submitting 49er Mart requisitions, P-card requests, assisting with Niner Talent actions, and assisting with departmental budgets.
Minimum Education/Experience
Required Minimum Qualifications:

Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:

Four year degree in a related business function and two or more years of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.
Essential Job Duties
  • Assist in administering the budget, which includes making recommendations regarding the use and distribution of funds.
  • Monitor expenditures and account balances for various funds, balancing internal accounting and records against Banner.
  • Record expenditures and reconcile budgets weekly/monthly for all department funds.
  • Compile and organize information from different sources to develop reports and reconcile data.
  • Independently resolve and/or develop recommendations for issues and problems.
  • Resolve financial discrepancies in a timely manner. Problem resolution requires some interpretation of policies and procedures.
  • Process personnel actions in Niner Talent as assigned.
  • Maintain a working knowledge of all department and university policies, procedures, technologies, and systems.
  • Attention to detail and flexibility due to competing deadlines and priorities essential.
  • Work professionally with complex, confidential, and sensitive information.
Other Work Responsibilities
  • Perform other duties as assigned.
Departmental Preferred Experience, Skills, Training/Education
  • Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience.
  • Experience working in Higher Education.
  • Familiarity with UNC systems (Archibus, BANNER, e-procurement system, etc) is a plus.
  • Experience in business administration, finance, and/or human resources.
  • Budget management, financial reporting, analysis and problem solving experience is desired.
  • Experience with expenditures, reconcile budgets and account balances.
  • Intermediate work experience/knowledge of Google/Microsoft Office suite.
  • Experience with developing reports and reconciling data.
Necessary Licenses or Certifications
Work Location Facilities/Police Bldg
Posting date 05/08/2024
Closing date 05/22/2024
Proposed Hire Date 06/17/2024
Contact Information
Special Notes to Applicants
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits
The finalist may be subject to a criminal background check and/or motor vehicle report.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.
  • The Search Committee will not contact references without first verifying permission with the finalist.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
  • Do not write 'see resume' on your application when completing the job duties section.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).

Please submit a resume and cover letter with your application if requested.
  • These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • UNC Charlotte Website
    • HERC Job Board
    • Inside Higher Education
    • Circa (formerly known as Local JobNetwork)
    • Another Website
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Other
  2. Where did you learn about this posting?

    (Open Ended Question)

  3. * Do you have professional working knowledge of any UNC Charlotte systems such as (Archibus, BANNER, 49erMart e-procurement system, NinerTalent ) or any similar systems? If so, please indicate which systems.

    (Open Ended Question)

  4. * Do you have intermediate work experience and knowledge in both Google and Microsoft Office Suite?
    • Yes
    • No
  5. * Do you have experience with developing reports and reconciling data? if so, explain your experience.

    (Open Ended Question)

  6. * Do you have professional experience with expenditures, reconcile budgets and account balances? if so, please explain your experience.

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume / Curriculum Vitae
  2. Cover Letter / Letter of Interest
Optional Documents
  1. Contact Information for References
  2. Other Document

The University of North Carolina at Charlotte is an Affirmative Action/Equal Opportunity employer and an ADVANCE Institution that strives to create an academic climate in which the dignity of all individuals is respected and maintained. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability, gender identity or sexual orientation.


 

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Job Summary
Company
University of North Carolina Charlotte
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Work Hours (i.e. shift)
40
Salary and Benefits
$44,640 - $55,800
Required Education
Bachelor's Degree
Required Experience
2+ years
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